1. The Organisation
encompass consulting (encompass consulting) is a company limited by guarantee, which shares the desire to develop the economic and financial well being of those living in Wales - through commerce and education.
encompass consulting links together many organisations such as local authorities, consultancies, training and other such organisations, to support the development of small to medium sized businesses in all areas of trade and commerce.
2. DPA Policy Statement
The personal information kept by the encompass consulting is solely for business purposes.
The encompass consulting conforms to the Data Protection Act of 1998, as if for a member of the public.
There is no differentiation between people working for large public and private limited organisations, or a sole trader.
3. Identity of Data Controller
encompass consulting
Havens Head Business Park
The Docks
Milford Haven
Pembrokeshire
SA73 3LD
Phone Number (01646) 695300
Registered at Companies House: 1720933
Data Protection Notification Reference: D056305X
4. Purposes
encompass consulting and its partners keep personal data for the economic and educational development of Welsh residents and businesses, by the provision of information and
relevant contacts within the encompass consulting arena.
encompass consulting has notified the Commissioner's Office of the following purposes for which it uses personal information:-
Consultancy and Advisory Services
Education
Research
Staff administration
Advertising, marketing and public relations
Accounts and records
5. Marketing 'Opt Out*
The encompass consulting does not use its personal information for any purpose other than business development. So, for example, should a self-employed person seek advice on a training course, a encompass consulting partner will periodically provide relevant information to that self-employed person, or enable an appropriate Third Party to do so.
encompass consulting does not allow the personal data held to be used for the promotion or marketing or unrelated goods and services to individuals.
6. encompass consulting Working Obligations
encompass consulting exists to support the economic and educational policies of the National Assembly of Wales. As such it uses the personal information it keeps for statistical, reporting, and management purposes, in its work with the Welsh Development Agency and the National Assembly.
These obligations are mandatory and set out in both primary and delegated legislation, as well as voluntary administrative orders from the Assembly.
The encompass consulting has additional statutory obligations to report to the European
Commission on matters of economic and business development.
7. Automated Decision Making
None of the personal data kept by encompass consulting is used for automated decision making purposes.
8. Additional Information
The primary point of reference in respect of all the encompass consulting Partners, is encompass consulting at
Havens Head Business Park
The Docks
Milford Haven.
9. Accessing Your Personal Data
A Subject Access Request (SAR) is the correct expression for finding out about your personal information under the 1998 Act.
Subject Access Requests can be made to the Data Protection controller at encompass consulting Ltd at Havens Head Business Park
The Docks
Milford Haven.
This request can be formally in writing or informally by phone. In both cases some form of proof of identity will be required, with conformation of your involvement with the encompass consulting.
Further information may be requested from you to enable encompass consulting or one of its Partners
to locate the information you wish to have disclosed to you.
Following this you will be written to at your last known address to confirm your
Subject Access Request.
Once a valid Subject Access Request has been agreed, encompass consulting or its Partner, then has 40 days in which to provide you with copies of the information requested. A nominal charge of £25 is made for fulfilling your request, although this may be waived under certain circumstances, at the discretion of the Data Protection officer.
In the event that you are unhappy with how the Subject Access Request has been prepared, or the time taken to provide the information requested, please contact the head of encompass consulting at Principality House. The Head undertakes to
pursue your Subject Access Request with the appropriate Partner or his own staff.
encompass consulting will make any valid corrections or amendments to your personal information, following your Subject Access Request.
In the event that encompass consulting fails to meet its disclosure commitments under the Act, or to fulfil your rights to have data revised, you may then contact the Information
Commissioners Office at the following address:
Information Commissioner
Wycliffe House
Water Lane
Wilmsiow
Cheshire
SK9 5AF
Telephone number 01625 545746. OR 'www.dataprotection.gov.uk'
10. Personal Data Transfers
Personal Data is transferred between encompass consulting Partner organisations, for business development and research purposes only.
Personal Data is not passed outside of the encompass consulting Partnership network.
11. Personal Data Kept
The Personal Data kept by encompass consulting and its Partner organisations is self-reported by an individual as part of a business registration with a Partner, or as part of the ongoing work of the partnership as a whole.
Some of the Personal Data comes 'in confidence' as references and assessments, as occasionally it comes from occupational health sources.
Some of the Personal Data kept occasionally contains 'sensitive' data as defined by the 1998 Act.
A description of the possible range of Personal Data kept by encompass consulting and its Partners is available from BCW Ltd at Principality House.
12. Protection of Your Information
encompass consulting and its Partner organisations take great care to protect your Personal Data, both on computer and around the offices, by adopting suitable protective measures.
